General View

The poster on the wall will look like this:

5 cm.

8 cm.

22 cm.

28 cm.

76 cm.

100 cm.

16 cm.

48 cm.

sheet size: letter

Open Organizations Project

Political Structures for Organizations of Volunteers and Activists

Title Band

The Problem

The structures that organizations typically use for decision-making are closed: individuals are unaccountable, abuses of power are hard to prevent and knowledge is hoarded.

Informal structures are sometimes created intentionally, but more often they appear by default; since they are hidden, and often personal, they are very difficult to challenge, or even to identify and discuss. This is one of the major causes of conflict in activist and volunteer groups.

However...

It often takes up a lot of time and energy at the expense of the ideals pursued and projects undertaken, and has a demoralising effect on individual groups and on the movements they are involved in.

The desire for open organizations stems from a widespread dissatisfaction not only with the formal power structures found in governments and corporations, but also with the informal structures found in many voluntary and activist groups.

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...if we just denounce or reject old ways of organizing and working, without having anything formalised to replace them, we are stuck in limbo.

Another world is possible: let's start at home.

Our Proposal

is in a large part the result of observing and distilling the patterns, or processes, in the functioning of existing organizations.

is a functional organizational structure, hence it is developing according to the understanding that theory and practice rely on each other.

is modular, people can choose to adopt in part or whole.

can be used to as a tool to analyse other organizations.

does not pretend to be the only one model, nor suitable to all organizations who subscribe to values that it promotes, but it can be a valid alternative for some.

Core values that this framework attempts to embody, and possible formal agreement on those, is being discussed at our mailing list: openorg-dev@lists.socialtools.net ...your participation is welcome!

The goal of this project is to explain how to set up and maintain transparent, diverse, accountable and truly participative organizations, focusing on elaborating a concrete framework for action called "Open Organizations".

This framework:

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http://www.open-organizations.org/

Regular Processes

Decision-making

Accountability

Transparency

Coordinating

Excluding

Functional Rules

Charter

Open participation

Self-management

Best practices

Respect for skill

Public ownership of knowledge

Diversity

Affirmative terms

So far we have identified four regular processes (and a fifth extraordinary process), and eight functional rules for an Open Organization.

Exceptional Process

Procesos y Reglas

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For a detailed explanation of each process and rule, see:

http://www.open-organizations.org/view/Main/IntroToOpenOrg

An Open Organization

In the charter, the organization sets:

goals

scope

principles

geographical location

geographical work area

decision making

working groups

charter

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I WANT TO PARTICIPATE...

I AGREE AND FEEL ABLE !

how: consensus, voting, etc.

where: meetings, email, etc.

who: right to participate.

The charter must be publicly accessible

For example, on...

a web site

a wall in office

to accept the Charter

to have the necessary skills (certain experience, knowledge or nothing in particular)

Participation requirements:

Working Groups

A project is any unit of work that's significant enough to take a decision about it. It is formally initiated with a proposal, consisting of:

goals (realistic and measurable ones)

estimated time the project will take

responsible members

other relevant information

Projects

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The group's charter should make it clear whether special skills are required, and if so, whether the group is prepared to train newcomers in those skills.

Participation

Each working group writes its own written charter.

It must be compatible with the organization's charter.

It must be approved by the organization as a whole.

Written Charter

Maintaining lists of priorities.

Maintaining a record of who is working on what.

Writing periodic summaries (e.g. every month or two) of what has been done.

Some Processes

One or more volunteers, for a limited time and preferable short time, assume these tasks:

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Coordinating

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1.

2.

3.

...

Each working group regularly publishes, in a readily accessible form, summaries of the work it is doing and of the knowledge gained from that work. This generates public ownership of knowledge.

Each working group regularly searches for potential effects of its actions on other groups, adapting its work to prevent adverse effects. The group that is affected decides what is adverse to it, even being allowed to cancel a project. This way, limits to self-management are set. This makes your group, by choice, accountable to others.

Accountability

Transparency

Under certain conditions, which are defined in the charter, a working group may decide the exclusion of a member. For example, if someone breaks more than two commitments in a row.

In any case, his or her participation in other working groups should not be affected.

Excluding

Decision Making

5) If the proposal is blocked, the initiator may either drop the proposal, or continue the discussion in order to reach a compromise, and then call for consensus again.

3) The initiator answers concerns and tries to incorporate suggested amendments into the proposal.

2) Discussion takes place, if needed.

4) When the initiator feels that a rough consensus has been reached, he or she asks if anyone wants to 'stand aside' or 'block'.

1) A group member makes a proposal.

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6) The approved proposal turns into an active project of the working group.

A simple process for consensus decision-making is outlined here, easy to implement

using electronic mailing lists. Each working group may adapt this process to their needs,

since it may not be suitable to all situations. More details at:

http://www.open-organizations.org/view/Main/OpenOrgGuideConsensus

Trust and Delegation

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A special case of decision making

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There are important decisions that need to be taken quickly and often, either inside the group or in particular meetings with other groups, where the decision-making process may be considered too cumbersome.

A working group specifies that that decisions can be taken without a formal proposal nor group approval: one or more members of the same group are trusted or delegated to make that decisions.

However, the terms of the decision-making (responsibilities, goals and time period) are formalised in a proposal to be approved by the group.

In order to maintain transparency and accountability, trust-based decisions should still be published..

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Interdependencies

inputs

outputs

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A working group must consider its relations with the outside world.

You can identify key interdependencies using the following approach:

Consider the outputs and inputs of your work

Monitoring your interdependencies, and acting to keep them healthy, could be one of your group's projects

Who is affected by group's work, positively or negatively?

What materials, information,

or other resources does

the group's work require?

Will people become so dependant on your work that if you then disappear you're leaving them in the lurch?

Have you set goals that actually benefit the people you intend to benefit, i.e. do you solve the right problem?

How can the affected people have a say in what the group does?

Sometimes your group is the beneficiary of work done by other groups,

so all the same questions apply as for “outputs”.

If you are using a public good, will your use of that good hinder others' use of it? What would happen if that public good disappeared, and what you could do to

prevent that?

Open Organizations Poster

Ricardo Stuven

2004-09-18T08:36:15